Effective Date: 4 February 2019
Welcome to the website: www.ukfanstrust.co.uk.
Collection and Use of Personal Information
We collect the following categories of Personal Information when you:
Access and use our website: information about how you access and use our website as described in our Cookie Notice.
Signup to our charter: full name, email address and postal code.
Become a member: (i) if you sign up using your email account, we collect your email address, (ii) if you sign up using your Google Account, we see your basic profile information, including your name, email address and profile picture, (iii) if you sign up using your Facebook account, we can see information that is publicly available on your social network page, including your nickname, picture, and email address.
Participate in our forum: any information you voluntary provide to us in your posts. Please be aware that your forum posts will be accessible by both us and other forum users.
We process the above mentioned Personal Information for various purposes:
To meet our business needs
You can visit this website without revealing much information about yourself. However, our servers automatically log technical data about visitors in order to render our website, for purposes of security, and for use in the analysis of the performance of our website.
The Personal Information we collect is also used by us for internal purposes such as improving our products and promotions, managing customer accounts, managing the forum, learning about our customers’ needs and contacting customers for research and informational purposes.
For more information on how our website collects and uses information using cookies, pixels and web beacons, please consult our Cookie Notice.
To meet our legal obligations
We process your Personal Information meet tax, accounting and other legal obligations, for example, in the context of commercial transactions. In addition, we process your Personal Information when required by law or compelled by court order or other binding decision.
With your consent
In some circumstances we may seek your consent for the collection and use of your Personal Information. This will be the case, for example, for the use of certain cookies, for the use of your e-mail address or mobile phone number for advertising purposes, or when you subscribe to certain services (e.g., a regular newsletter). You will always have the possibility of withdrawing this consent.
If you are under 16, you should not provide us with Personal Information without first obtaining a parent’s or guardian’s consent or authorization.
We may share your Personal Information for the purposes mentioned above with:
other entities of the UFT group of companies;
services providers in connection with the operation of this website and our company, including website hosting, the provision of technology related services, payment processing and authorization, and promotional material distribution;
public authorities, government regulators or other law enforcement officials and the courts, as required or permitted by law or when compelled by a binding order; and
other third parties in connection with a corporate restructuring, sale or assignment of assets, merger, or divestiture of UFT or any of our subsidiaries or affiliated companies.
When sharing your Personal Information with entities located in countries outside the European Economic Area or the United Kingdom (once it has left the European Union) that do not provide for an equivalent level of data protection, we will put in place contractual guarantees in accordance with applicable data protection law. You can use the contact information below to request more information.
We maintain appropriate technical, physical and organizational measures to protect Personal Information against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access. Unfortunately, no information security system can be 100% secure. As a result, although we strive to protect your Personal Information, we cannot ensure or warrant the security of the Personal Information against unpredictable loss or unauthorized access.
Subject to restrictions under applicable law, you have the right to request from us access, rectification, erasure, restriction and discontinuance of processing, and portability of your Personal Information and not to be subject to automated individual decision-making. Such requests can be addressed to the contact information below.
We take reasonable steps to ensure that the Personal Information we collect is relevant for the purposes for which it is to be used and that the Personal Information is reliable for its intended use and is accurate, complete and current. However, in some cases we must rely on individual users to provide and maintain accurate Personal Information. You are responsible for making sure that your information is up-to-date and accurate when you provide it to us and where our services offer you the tools to maintain your information.
Retention of Personal Information
We will only retain Personal Information for as long as we are required to do so by applicable law(s), or for as long as necessary for the purpose(s) for which it is processed described above. We will delete Personal Information when it is no longer needed and, in any case, upon expiration of the maximum storage term set forth in applicable law.
Links to Other Internet Websites
If you have any concerns or complaints about our use of your Personal Information, you can contact our Data Protection Officer at: firstname.lastname@example.org.
If you think that your complaint has not been adequately addressed, you may have a right to lodge a complaint with the Supervisory Authority for privacy in your country. You can find your Supervisory Authority’s website and contact details here: <https://edpb.europa.eu/about-edpb/board/members_en>.